A Look at Some of Our Medical Billing and Coding Services

A Look at Some of Our Medical Billing and Coding Services

At CA Billing, we offer a variety of services that provide comprehensive financial solutions for healthcare providers. No matter your specific needs, we’re confident we can help. Learn more about the services we offer below, then contact us today.

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Verification of Benefits

Our team of experienced professionals offers a comprehensive verification of benefits service to ensure that your patients receive the coverage they are entitled to. We make sure that all insurance policies and plans are up-to-date, accurate, and compliant with both state and federal regulations. This helps to ensure that your patients get the most accurate coverage possible.

Utilization Review

Utilization review is a process that assesses the appropriateness of any given procedure or treatment plan. We work with our clients to ensure that their patients are receiving the best care possible and that the treatment is being provided in the most cost-effective manner. This helps to ensure that your patients receive the highest quality of care while still being mindful of budget constraints.

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Billing and Collections

We provide comprehensive billing and medical debt collection services to ensure that payments are collected in a timely and efficient manner. Our team of experienced professionals will work with you to ensure that all payments are processed accurately and that any discrepancies are resolved quickly. We understand the importance of timely payments, and we will work hard to make sure that your accounts are up-to-date and accurate.

Third-Party Negotiations

The CA Billing team offers third-party negotiation services to ensure that your patients are getting the best possible coverage available. We will work with you to negotiate the best possible payment arrangements with insurance companies, making sure that your patients get the coverage they are entitled to while still staying within the confines of their budget.

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At CA Billing, we understand how important it is for healthcare providers to get the financial assistance they need. Our team offers a number of other medical billing and coding services, and we’re here to provide comprehensive financial solutions that make sure you and your patients get the coverage they need. Contact us today to learn more about our services and how we can help you.

How to Handle Appeals and Audits of Your Medical Billing System

How to Handle Appeals and Audits of Your Medical Billing System

If your behavioral health practice hasn’t received payment from a patient or their insurance company, you might be wondering what is delaying the process. Often, this may mean you are being audited by a provider. You want to receive the proper payment that you deserve, and CA Billing has a team of medical billing specialists that will help you receive payments and navigate the audit process through appeals. Learn more about how to handle an audit, and contact our team today for more guidance.  

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Why is Your Behavioral Health Facility Being Audited?

Medical billing appeals and audits can be a daunting thing for any practice or behavioral health facility, so understanding why this is occurring is the first step in handling the situation. If a patient or their insurance company disagrees with an item or service that was provided by your medical team, they may withhold the reimbursement payment. 

How Can An Appeal Help You Receive Payment?

If a claim is problematic and you wish to receive payment, you will want to appeal a demand for payment. When it comes to the appeals process in the medical billing system, you must be confident that there was an error in the appeals process. Each provider will have a different appeals procedure, and you’ll want to comply with those details. 

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Hire a Team Dedicated to Handling Appeals and Audits

Navigating audits and appealing requires attention to detail on provider processes and understanding the medical billing system you are working with. Finding the right team of certified medical coders can help! At CA Billing, we are a medical billing agency that will fight for you to receive the payment you deserve. Contact our team to get started

Avoid Audits and Appeals in the Future

Once our team of medical billing specialists and legal experts help you resolve any audits of your system, we’ll help you avoid future audits! Our main goal is to help your practice continue to provide the best care possible while receiving optimum reimbursement. Staying up to date on the latest coding and billing information, keeping detailed documentation of your billing process, and working with your staff to help them understand the process will all help you avoid audits in the future. 

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Don’t handle medical billing audits on your own, reach out to our team of medical billing specialists at CA Billing and we will help you navigate the process and receive payments! For more information about appeals, or our professional and legal expertise, contact CA Billing today. 

4 Reasons to Choose CA Billing For Your Behavioral Health Billing Needs

4 Reasons to Choose CA Billing For Your Behavioral Health Billing Needs

Behavioral health providers across the country have been discovering the benefits of using a third-party billing provider to help care for their patients. CA Billing caters exclusively to mental and behavioral health professionals and organizations, utilizing our extensive knowledge and relationships with local insurance companies to save you time and money. Here are four reasons to give us a call today!

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We Hold Ourselves to the Highest Standard

Client data is incredibly sensitive, and nobody takes that more seriously than CA Billing. With data security standards always being raised higher, we continuously work to provide elite-level data protection. We’re HIPAA-compliant, and we focus on training for new policies and procedures so that you can focus on growing your practice. We worry about secure payment collections so you can focus on your services!

Outsourcing Can Be a Major Benefit

Medical billing has grown into a field unto itself, and it requires specific skill sets to handle on a professional level. While it can be handled internally, you do spend a lot of money on taxes, office space, salaries, and training, as well as keeping your systems updated. When you outsource your billing with CA Billing, we take all of these requirements off of your shoulders so you can spend your time where it matters most.

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We’re Dedicated Specialists

CA Billing will always strive to provide your behavioral health practice with personalized service so that you can maximize your bottom line. Each claim will be tracked from the moment it’s processed to the point when it is paid in full. We’ll ensure that all denials are kept track of and that appeals are filed and completed. Our knowledge of the healthcare billing industry and its standards is second-to-none.

Focus On Your Practice

At the end of the day, the less time, energy, and money that you have to spend on billing, the more you can focus on your professional mental health services. This has always been our mission — to help our clients succeed, grow, and lower their bottom line so they can focus their energies where they matter the most.

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Are you ready to make the switch to CA Billing for your billing needs? Contact us today to get started and speak with one of our billing experts!

4 Reasons to Work With a Third-Party Medical Billing Service

4 Reasons to Work With a Third-Party Medical Billing Service

All healthcare providers, including those working in mental healthcare fields, are looking for better solutions when it comes to fast and efficient reimbursement from payers for services rendered to patients. In-house billing can be time-consuming and complex, and your practice may be better off utilizing a reliable and trusted third-party medical billing service like CA Billing! Here are four reasons to give us a call today.

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Enhance Your Revenue

When you handle billing in-house, that also means that you’re responsible for software upgrades and maintaining the means for processing billing — which can be expensive. Save time and money with our third-party billing service and lower your overhead costs while also getting timely submission of claims and increased reimbursement!

Streamline Your Billing Process

A streamlined billing process goes a long way toward gaining the confidence of your mental healthcare patients and makes your practice more efficient. Having a bad reputation for poor billing practices could end up costing you patients and clients. Avoid those potential problems altogether with CA Billing — we’ll provide an uninterrupted flow of professional billing services.

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Allow Your Team to Focus On Their Strengths

Instead of your staff spending their valuable time chasing claims from delinquent accounts or undergoing extensive training for coding requirements, trust CA Billing to handle everything! We’ll manage all of your patient billing data so that you can focus on providing and improving the services your healthcare practice was created for.

You’ll Have Happier Patients

When you trust a professional third-party billing company with the financial side of your practice, your team can focus on gaining customer satisfaction through your services and client-staff relationships. When billing issues are handled by our professional team, you don’t need to worry about resolving them yourself. That means everyone’s role will be completed more efficiently and effectively!

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If you’re looking for a behavioral health billing or medical billing third-party provider, we encourage you to try CA Billing! Contact us today to get started.

How To Know If You Need New Medical Billing Software

How To Know If You Need New Medical Billing Software

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As a medical provider, patient care is always at the top of your priority list — and one important aspect of patient care is having an up-to-date medical billing software system to keep track of the important sensitive data, as well as ensure proper billing for easy communication. Unfortunately, many medical offices are operating on medical billing software that is out of date — creating many frustrations amongst doctors, office staff, and patients alike. If your medical billing systems are crashing frequently, inaccurate, and constantly giving you problems, it is time to upgrade your billing software.

At CA Billing, we understand the integral parts of owning a medical practice, allowing our partners to operate on the smoothest level possible, increasing both patient satisfaction and critical billing procedures and payment collections. With years of expertise in the legal, accounting, medical, and insurance industries, we can look out for your clinicians and optimize reimbursements from claims on your facility’s services. Due to our attentive dedication to helping clients in the same industry, our exclusive billing knowledge can provide comprehensive medical billing services, allowing you to focus your efforts on individual clients’ health and happiness. Read on to know more about the signs and benefits of upgrading your medical billing software, and contact CA Billing today for a free consultation of our services!

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Patient Data & Group Population Management

As a medical provider, you understand the importance of the data-driven field you work in. Not only do you need to provide medical services to your clients, but you also need to bill insurance companies correctly, and collect any remaining payments in the form of deductibles and non-covered medical expenses. Long are the days of paper charting and files. When a patient comes in for care, you need to be able to access their virtual data at the point of care. Without both internal and external communication capabilities, your current medical billing software serves no purpose.

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Medical Claim Management

Managing insurance claims and statuses is not only overwhelming for your staff, but also for the patient. To provide the best overall patient experience, your medical department needs to have the right medical billing systems in place. Payment delays are not good for a business. Enlist the help of new medical billing software to keep track of where medical claims are at in the process, as well as having the ability to verify a patient’s benefits at any time.

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Automated Coding and Claim Resubmission

Even the best of employees can make errors in billing — especially with billing codes regularly changing. An outdated medical billing system can result in unpaid or rejected claims from insurance companies. A medical billing software partner, like CA Billing, takes the guesswork out of the process. Our team stays on top of industry trends and billing codes to provide you with the most accurate, comprehensive billing system so you can get back to what truly matters — patient care.

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Collections Management Abilities

Along with billing comes collections. If an account is sent to collections — whether by billing coding mistake or patient refusal to pay — it can cost your practice greatly. At CA Billing, our holistic billing strategy is in place to ensure that denied claims and collections are as infrequent as possible. Unfortunately, if collections become unavoidable we deploy an aggressive approach to ensure that your services are always adequately covered. We are your medical billing advocate.

With the world of behavioral health billing constantly changing, it is better to embrace the change sooner rather than later. Outdated billing systems not only produce coding errors but can cost your medical practice more money in the long run due to collections and denied claims. Partner with an innovative medical billing software company that always has your best interests in mind, as well as the latest billing information and practices. Request a free consultation to learn more!

4 Tips For Choosing The Right Medical Billing Software For Your Practice

4 Tips For Choosing The Right Medical Billing Software For Your Practice

4 Tips For Choosing The Right Medical Billing Software For Your Practice

As a behavioral health practice, you know that having the right medical billing software is essential to keeping your business running smoothly. But with so many options on the market, how do you choose the right one for your needs? The first thing you want to consider is what medical billing software qualities your business could benefit the most from. CA Billing offers a well-rounded software that is flexible, adaptable, and accurate to ensure your business is generating as much revenue as it can. Here are a few services our software offers to help you get the most out of your billing system.

Verification of Benefits

Verifying a patient’s benefits is the first step in the billing process. By having a software that provides this service for you, you can save time and money on determining if you should take this patient on. CA Billings team of verification experts can verify a patient’s benefits within an hour, giving the utmost attention to detail. We use a personalized algorithm that is tailored to your facility’s need to determine the estimated reimbursement for various policies across all levels of care. With this system, we help you get the optimum reimbursement from insurance carriers without any hassle to you.

Billing and Collections

Billing codes are constantly being updated and changed, putting you at risk of making a mistake that could result in a large fine or worse. To protect your business, it is important that your medical billing software is constantly updated on changes made to billing codes. With CA Billing, you never have to worry about the accuracy of your billing process. We stay on top of industry trends that are specific to behavioral health so that we may employ a constantly evolving billing strategy. And when collections become necessary, we take an aggressive approach to ensure your services are adequately covered by insurance providers.


Your medical billing software should do more than simply keep track of the billing process. Accurate and detailed reports about revenue generation and how each service is billed is an effective way to keep better track of your behavioral health clinic’s growth. By partnering with CA Billing you can generate these informative reports from the billing data collected from our software. These reports are customizable, allowing you to adjust your treatment billing, making it easy to determine payment for out-of-network providers. When you provide clients with personalized bills, you are more likely to receive timely payments.


One of the most challenging parts of relying on medical billing software is relinquishing control over this crucial part of your business to a stranger. They may make mistakes and you wouldn’t know about it until they send you a status report. Finding medical billing software that keeps you fully informed of your billing process at all times is the best way to ensure you’re running your behavioral health clinic effectively. The CA Billing software gives you total transparency over your billing analytics so you can see the same data that we do. 

Choosing the right medical billing systems for your behavioral health clinic can be difficult. But with CA Billing, you know that you are getting a quality product that will help your business grow and succeed. Our software offers verification of benefits, collections services, reporting capabilities, analytics, and transparency so that you always have control over your billing process. We consider each of our client’s partners and work with you to ensure you are maximizing your revenue. Contact us for more information about our CA Analytics.